Azpipeline org

Business Management & Administration

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Salary Breakdown

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive






Entry Level





Mid Level





Expert Level





Current Available

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive


Current Available Jobs

Sample Career Roadmap

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Job Titles

Entry Level


Junior Secretary/Typist

Mid Level



Expert Level


Office Manager, or Executive Assistant

Supporting Certifications

Degree Recommendations

Top Expected Tasks

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Knowledge, Skills & Abilities

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Common knowledge, skills & abilities needed to get a foot in the door.




English Language


Customer and Personal Service


Computers and Electronics


Administration and Management




Reading Comprehension


Active Listening




Time Management


Oral Comprehension


Near Vision


Written Comprehension


Oral Expression


Written Expression

Job Opportunities

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Greeter
    Walgreens    TUCSON, AZ 85702
     Posted about 6 hours    

    **Job Description:**

    + Models and delivers a distinctive and delightful customer experience.

    + Responsible for greeting, observing, reporting, and assisting in providing a deterrence to crime or other improper activity.

    + Responsible for assisting in protecting Walgreens property from theft, vandalism, fires, and all unusual activity in order to provide a safe and secure environment.

    + Responsible for assisting Walgreen management with reducing and preventing shrink.

    **Customer Experience**

    + Engages customers and patients by greeting them and offering assistance with products and services. Resolves customer issues and answers questions to ensure a positive customer experience.

    + Models and shares customer service best practices with all team members to deliver a distinctive and delightful customer experience, including interpersonal habits (e.g., greeting, eye contact, courtesy, etc.) and Walgreens service traits (e.g., offering help proactively, identifying needs, servicing until satisfied, etc.).


    + Maintains a position of visibility at the front of the store by the exit doors at all times.

    + Notifies management and Loss Prevention of any of the following: vandalism, robbery, fires, shoplifting, pickpockets, soliciting, loitering, and violent crimes.

    + Observes and reports to management any suspicious persons or behavior.

    + Deters vandalism, robbery, fires, shoplifting, pickpockets, soliciting, loitering and violent crimes.

    + Implements Company asset protection procedures to identify and minimize profit loss.

    + Ensures compliance with state and local laws regarding regulated products (e.g., alcoholic beverages and tobacco products).

    + Responds to EAS Entry and Exit Alarms. Investigates the source of the alarm politely and professionally and with customer’s cooperation.

    + Verify receipt for purchases and if receipt is missing, suggest to customer/employee to pay for item if merchandise was not paid for. Notify management of all such incidents.

    + Perform bag checks on all employees as they depart store at the front door.

    + Recognize and greet all customers and act as an “ambassador” of customer service.

    + Regularly check behind front registers as identified by management. Report any irregularities to management and Loss Prevention.

    + Direct customers arriving at the store seeking a refund to the Cosmetic department.

    + Complies with all company policies and procedures; maintains respectful relationships with coworkers.

    + Completes special assignments and other tasks as assigned.

    **Training & Personal Development**

    + Attends training and completes PPLs requested by Manager or assigned by corporate.

    **Job ID:** 1062497BR

    **Title:** Greeter

    **Company Indicator:** Walgreens

    **Employment Type:** Full-time

    **Job Function:** Retail

    **Full Store Address:** 3180 N CAMPBELL AVE,TUCSON,AZ,85719

    **Full District Office Address:** 3180 N CAMPBELL AVE,TUCSON,AZ,85719-02302-05209-S

    **External Basic Qualifications:**

    + Must be fluent in reading, writing, and speaking English. (Except in Puerto Rico)

    + Requires willingness to work flexible schedule, including evenings and weekend hours.

    **Preferred Qualifications:**

    + Prefer six months of experience in a retail environment.

    + Prefer to have prior work experience with Walgreens.

    The following information is applicable for San Francisco, CA applicants: Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

    An Equal Opportunity Employer, including disability/veterans.

    To see the salary range for this position please click here: Pay Transparency Greeter (

    **Shift:** Various

    **Store:** 05209-TUCSON AZ

    Employment Type

    Full Time

  • Office Manager
    UnitedHealth Group    Phoenix, AZ 85067
     Posted about 7 hours    

    Optum is a global organization that delivers care, aided by technology to help millions of people live healthier lives. The work you do with our team will directly improve health outcomes by connecting people with the care, pharmacy benefits, data and resources they need to feel their best. Come make an impact on the communities we serve as we help advance health equity on a global scale. Here, you will find talented peers, comprehensive benefits, a culture guided by diversity and inclusion, career growth opportunities and **your life’s best work.(sm)**

    **Primary Responsibilities** :

    + Generate recurring excel dashboards, reports, and summaries and fulfill complex ad-hoc research and analytical requests to support the Regional and Market Leadership teams

    + Facilities Management

    + Manage the front desk by assisting employees, vendors, building maintenance, and manage mail and packages (including outbound mailings)

    + Daily maintenance of appearance of common areas and meeting spaces, kitchen refreshments, as well as equipment and appliances

    + Overseeing office and medical supply orders, inventory, and audit

    + Plan and organize regular team events, including virtual events to engage remote employees and enable them to feel part of Landmark’s culture

    + Assist with new hire orientation set-up and clerical duties related to employee onboarding and terminations, providing appropriate paperwork, and handling any other related inquiries

    + Maintain office policies around business continuity planning; manage security cards and office security systems, as well as visitor logs. Take the lead role when responding to building and facility alarms and emergencies

    + Ensure accuracy of monthly interdisciplinary team schedules, mileage audits, and payroll

    + Additional operational responsibilities depending on professional skills, experience, and Market need as determined by the Executive Director and offers help when needed; generates suggestions for improving work and workflow

    You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

    **Required Qualifications:**

    + High School Diploma/GED (or higher) OR 3+ years of experience in medical/healthcare office management

    + 2+ years of experience in business office management

    + Intermediate level proficiency with Microsoft Office tools (PowerPoint, Excel, Microsoft Word and Outlook)

    **Preferred Qualifications:**

    + Bachelor’s degree (or higher)

    + 6+ months of experience with inventory and audits

    + Professional experience in a healthcare environment

    + Advanced level proficiency with MS Office tools (PowerPoint, Excel, Microsoft Word and Outlook)

    _To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles and locations require full COVID-19 vaccination, including boosters, as an essential job function. UnitedHealth Group adheres to all federal, state, and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment._

    **Careers with Optum** . Our objective is to make health care simpler and more effective for everyone. With our hands at work across all aspects of health, you can play a role in creating a healthier world, one insight, one connection and one person at a time. We bring together some of the greatest minds and ideas to take health care to its fullest potential, promoting health equity and accessibility. Work with diverse, engaged and high-performing teams to help solve important challenges.

    _At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone–of every race, gender, sexuality, age, location and income–deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes — an enterprise priority reflected in our mission._

    _Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity / Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law._

    _UnitedHealth Group is a drug - free workplace. Candidates are required to pass a drug test before beginning employment._

    \#RPO, #RED

    Employment Type

    Full Time

  • Office Manager
    Sportsman's Warehouse    Mesa, AZ 85213
     Posted about 8 hours    

    Office Manager Mesa , AZ

    Apply Now!

    Details ID: 19178

    Posted: 12/01/2022

    Expires: 12/05/2022

    Department: Front End

    Shift Info Type: Full-time

    Shift(s): Sunday - Thursday

    Hours: Varies

    Wage Info Wage/Salary:TBD/Negotiable

    Wage/Hourly: N/A


    Purpose of Position:

    The Office Manager manages all aspects of the office, front end and department staff.

    Essential Duties and Responsibilities:

    + Manage, schedule, and train all front-end staff

    + Open and close the store when needed

    + Manage the fish and game account and all accounts receivable accounts

    + Track daily sales and statistics

    + Notify employees of their benefits eligibility, provide them with information to participate in benefits enrollment.

    + Manage time and attendance system per company guidelines and complete payroll in a timely and accurate manner. Manage time and attendance system and fix all missed punches

    + Conduct new hire orientation, explain policies, and accurately complete and submit all paperwork

    + Scan and upload required paperwork, including employee files, into corporate-specific drives or UltiPro as appropriate

    + Assist the Store Manager as directed

    + Manage, train, and schedule ICS employees, and ensure that count deadlines are met

    + Assist ICS employees with inventory counts when needed. Communicate discrepancies with the store manager and corporate when appropriate

    + Run reports in

    + Order office supplies

    + Meet all deadlines set by management and the corporate office

    + All other duties as assigned



    + Good verbal and written communication

    + Good math and problem-solving skills.

    + The ability to multi task and perform in high stress situations.

    + Working knowledge of Microsoft Office applications.


    + A high school diploma or equivalent is required

    + A minimum of 2 years of experience in office and management functions preferred

    Supervisory Responsibilities:

    This position manages the front end and ICS staff.

    Travel Requirements:

    This position does not require travel.

    Sportsman’s Warehouse is an Equal Opportunity Employer.

    Apply Now!


    Sportsman's Warehouse is proud to be an Equal Employment Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

    Employment Type

    Full Time

  • Business Office Manager Pennington Gardens
    Seasons Living    Chandler, AZ 85286
     Posted about 8 hours    

    Come join our team! We are looking for compassionate team members that are seeking a rewarding career in senior care and that want to make a difference! At Seasons Living, we believe that our people are our greatest asset. We work hard to build the best teams by supporting their personal growth, professional development and providing a culture that makes a difference. We are always seeking qualified candidates to join our growing team. If you are a motivated individual with a passion for senior care, we want to meet you.

    Pennington Gardens located in Chandeler AZ is seeking a passionate and strong customer-oriented Business Office Manager. The Business Office Manager is responsible for business related activities of the community, including but not limited to payroll processing, accounts receivable, accounts payable, personnel files and resident files. Additional responsibilities are supervising the front desk staff and ensuring that compliance with all regulatory standards is maintained. The position also requires strong customer service and problem-solving skills.

    Competitive wages with great opportunities to grow.

    Required Experience:

    + High school diploma or equivalent, higher education preferred in a related field

    + A minimum of two (2) years prior experience in a in Business Office/Bookkeeping position with some management experience preferred.

    + Must be able to speak English proficiently.

    + Training available for qualified candidates.


    + A benefit package is offered to full time employees which includes medical, dental, vision and 401k.

    + Eligibility for insurance starts immediately.

    + Seasons Living offers an additional telemedicine benefit to all employees free of charge.

    + Earned wage access prior to paydays (restrictions do apply).

    All candidates must be able to pass a fingerprint/criminal background check and a comprehensive reference check.

    Pennington Gardens is an equal opportunity employer.

    External Company URL:

    Street: 977 S. Pennington Drive

    Employment Type

    Full Time

  • Administrative Assistant
    Robert Half Office Team    Tucson, AZ 85702
     Posted about 8 hours    

    Description This Administrative Assistant job is for anyone who loves mail merging, pivot tables, and presentation design. Robert Half is seeking Administrative Assistant candidates who are results-oriented, to perform various administrative and office support duties. You might be interested in this Administrative Assistant position, if you're deeply passionate about growing your career. You might be interested in this Administrative Assistant position, if you're looking for a long-term contract / temporary position in the Tucson, Arizona area.

    What you get to do every day

    - Respond to phone inquiries

    - Organize word processors, files, and faxes

    - Receive and direct visitors

    - Provide help when needed with various projects for other employees Requirements - Excellent verbal and written communication skills

    - At least 1 year of Administrative Assistant experience preferred

    - Competent computer skills including word processing, spreadsheets and presentation software, as well as databases and customer database systems

    - Ability to use the internet for research

    - Microsoft Word experience

    - Expertise in switchboard phones from 1-10 lines

    - Comprehensive knowledge of customer service

    If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! This position will be staffed by the end of the week. Apply today!


    ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

    Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app ( and get 1-tap apply, instant notifications for AI-matched jobs, and more.

    Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

    © 2022 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use ( .

    Employment Type

    Full Time

  • Administrative Assistant
    Power Plus    Phoenix, AZ 85067
     Posted about 9 hours    

    We are Power Plus! A multi-industry leader in providing power when you need it, where you need it through intelligent and efficient power solutions. We’ve built a 30-year reputation for excellence through our commitment to developing our people, providing exceptional, relationship-based customer service, and giving back to the community. We are a dynamic and entrepreneurial company looking for like-minded individuals to continue to grow and expand our services, and to provide a world-class working environment.

    Currently we are seeking a candidate to join our Construction Services team as an Administrative Assistant.


    + Medical

    + Dental

    + Vision

    + 401(k) with matching

    + Paid Time Off


    The Administrative Assistant is a key position within the Construction Services Division. This person will perform a wide variety of administrative functions under the direction of the Production Manager to include billing, permit tracking, scheduling, and inventory control and customer service. This position requires a well-organized individual with technical aptitude and office experience.

    Job Responsibilities:

    + Manage and oversee the building construction application approval process, issuance of permits, play submittals, plan processing, and fee assessment and payment processing.

    + Work closely with Utility Companies and Municipalities.

    + Inventory control and mapping.

    + Ensure all paperwork for the Construction Department moving in an orderly manner.

    + Open, code and close work orders/field tickets, approve time worked, enter data into

    computer system, maintain historical files.

    + Maintain departmental records, process invoices and applications.

    + Department billing

    + Ensure all paperwork for the Construction Department moving in an orderly manner.


    + Three + years’ experience in a clerical or administrative background.

    + Strong PC skills - must be proficient with Microsoft Excel and Word.

    + Ability to manage multiple, different tasks and work accurately with detailed information.

    + Technical knowledge of a service industry and or machines, or aptitude a plus

    + Interact with customers and sales staff effectively and must be able to communicate effectively with customers and co-workers.

    + Must have high level of interpersonal skills to handle sensitive and confidential situations.

    If you have always wanted to really make a difference, have your contributions be appreciated, and work for a place where loyalty, integrity, and hard work still means something, then we want to hear from you. Check out our YouTube video and see why you should work for Power Plus!


    Powered by JazzHR

    Employment Type

    Full Time

  • Receptionist
    Penske Automotive    Phoenix, AZ 85067
     Posted about 9 hours    

    **Mercedes North Scottsdale is looking for a knowledgeable and friendly Receptionist to join our dealership team and deliver extraordinary customer experiences.**


    At Penske Automotive Group (PAG), we strive to create a positive and challenging workplace that promotes excellence and achievement, and we aim to deliver the very best experience possible to our customers. We are looking for dedicated and motivated professionals who share that same passion to join our team.

    Imagine working in a professionally and financially satisfying job where you have the opportunity to make a positive impact on our organization and customers every day. As a Receptionist, you are the dealership's front line and first impression. You will professionally and courteously greet and help connect customers by phone or in person with our dealership team to ensure an excellent customer experience.


    + Fortune 500 company, ranked among the "World's Most Admired Companies" by Fortune Magazine

    + Consistently recognized by Automotive News as among the "Best Dealerships to Work For."

    + Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings and retirement plan with company match.

    + Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.

    + Values-driven culture built on integrity, professionalism, excellence and teamwork.


    + Genuine interest in providing an exceptional customer experience.

    + Friendliness, enthusiasm, reliability, with a positive "team-player" attitude.

    + Excellent communication, interpersonal and organizational skills.

    + Strong work-ethic with the ability to work in a fast-paced, results-driven environment.

    + Prompt assistance to customers with courtesy, accuracy and professionalism.


    + Commitment: Ensure our customers have a world-class car-buying experience at every step along their journey.

    + Service: Assist customers and vendors by phone or in person to find the support they're looking for, and route them promptly to the appropriate team member.

    + Authenticity: Connect with customers about their vehicle questions in a professional manner that reflects understanding, clarity and accuracy, and courtesy.

    + Collaboration: Support the dealership sales and service team during events, service rush hours and as otherwise needed onsite, often during non-traditional hours.

    + Technical Expertise: Capably manage telephone switchboards to handle customer calls, and enter basic customer demographic information into the sales control system as required.

    **APPLY WITH US!**

    If you are ready for a rewarding career with competitive compensation and benefits, and opportunities to excel and advance, consider joining the Penske Automotive Group organization. Our interview process typically includes a phone interview, several in-person interviews, background check, reference check, driving record review and a drug screen. Be a part of the best customer experience team in the automotive industry... apply with us today!

    Penske Automotive Group is an equal opportunity employer and maintains a drug- and alcohol-free workplace. Some positions may require applicants to possess a valid driver's license and have a good driving record.

    Req Number: 23082

    Position Code: 712813

    Type: Full-time

    Dealership: Mercedes-Benz of North Scottsdale

    Location Address: 18530 N Scottsdale Road

    **EEO Statement**

    The Company is committed to hiring a diverse and qualified workforce. We will not consider any characteristic or category protected by state or federal law in hiring or employment decisions, including but not limited to race, national origin, color, religion, sex, sexual orientation, gender identity, disability, age, status as a parent, or genetic information.

    Employment Type

    Full Time

  • Patient Care Technician Unit Secretary - 3S Progressive Care
    Northern Arizona Healthcare    Flagstaff, AZ 86011
     Posted about 10 hours    

    The PCT/Unit Secretary, under the supervision of the charge nurse, clinical manager, and/or director is responsible for assisting in patient care, documentation and supply management. They will also work to keep the unit supplied, clean, and organized. Additionally, the PCT/Unit Secretary may functions in a secretarial role within the department. S/he answers the telephone, and answers any questions the patient or their support system may have within their capabilities. S/he follows all policies and procedures of Northern Arizona Healthcare. They will perform or assist with procedures that fall within the scope of practice of a PCT in addition to Secretarial duties. The PCT/Unit Secretary may be caring for infants, children, adolescents, adults and geriatrics.

    Patient Care

    * Maintains department cleanliness including following procedures for clean up after treatments.

    * Assists in transporting patients, equipment, and supplies.

    * Assists with transfer of patient with restrictions in weight bearing or impairment of motor status.

    * Assist patients with donning/doffing compression garments as needed.

    * Observe patient for skin integrity and report any problem areas to supervising clinicians.

    * Assist with dressing removal as assigned by supervising clinician.

    * Assisting patients with activities of daily living such as toileting as needed.

    * Assisting patients with mobility under the direction of supervising clinician including but not limited to therapeutic exercises.


    * Demonstrates understanding of the Unit's Standards of Care and Practice and Administrative Policies as well as being able to locate Policy and Procedures Manuals on the assigned units.

    * Focuses on personal development areas, engaging in professional/collegial interactions with peers and students.


    * Answers, evaluates and prioritizes incoming administrative line telephone calls, communicates effectively with callers obtaining complete and accurate information to determine the need(s) of the caller.

    * Maintains unit documents (i.e. specialty beds, observation patients).

    * Maintains charts and copies charts as requested.

    * Assist charge nurse with clerical duties.


    * Responsible for reporting any safety-related incident in a timely fashion through the Midas/RDE tool; attends all safety-related training programs; performs work in a safe manner; monitors work environment for possible safety issues and ensures others are also performing work in a safe manner.

    * Demonstrates and utilizes the guidelines of care and practice via the nursing process and in accordance with Arizona State Board of Nursing Laws and Regulations being able to perform at a fully competent level.

    * Demonstrates accuracy of documentation of assessments, interventions and patient responses as evidenced by the appropriate documentation systems.

    * Follows guidelines for safety with regards to contact precautions and all policies/procedures dealing with blood borne pathogens.

    * Adheres to regulatory and organizational standards affecting patient care and safety as well as all hospital and departmental policies and procedures. Practices in a safe and cost effective manner.

    * Stays current and complies with state and federal regulations/statutes and company policies that impact the employee's area of responsibility.

    * If required for the position, ensures all certifications and/or licenses are up-to-date and valid prior to expiration dates.

    * Completes all company mandatory modules and required job-specific training in the specified time frame.


    High School Diploma or GED- Required

    Graduate of a Nursing Assistant Program- Required

    Certificates and Licensure

    Current, unrestricted CNA or LNA license in the State of Arizona- Required

    Basic Life Support (BLS)- Required

    Employee will obtain and maintain appropriate clinical competencies for the roles assigned by their departmental leader.


    Healthcare is a rapidly changing environment and technology is integrated into almost all aspects of patient care. Computers and other electronic devices are utilized across the organization and throughout each department. Colleagues must have an understanding of computers, and competence in using computers and basic software programs.

    Requisition ID: 2022-15077

    Street: 1200 N, Beaver St.

    Full Name: First Last: CHEYENNE GURULE

    Email Address:

    Shift: Days

    Employment Type

    Full Time

  • Franchised Front Office Manager
    Marriott    Tucson, AZ 85702
     Posted about 10 hours    

    **Job Number** 22208468

    **Job Category** Rooms & Guest Services Operations

    **Location** The Leo Kent Hotel Tucson a Tribute Portfolio Hotel, 1 South Church Ave, Tucson, Arizona, United States

    **Schedule** Full-Time

    **Located Remotely?** N

    **Relocation?** Y

    **Position Type** Management

    **Additional Information:** This hotel is owned and operated by an independent franchisee, Remington Lodging and Hospitality, LP. The franchisee controls all aspects of the hotel’s employment policies and practices, including the selection and hiring process. If you accept a position at this hotel you will be employed by a franchisee and not by Marriott International.


    **What you will be doing**

    + Anticipate guest needs, respond promptly and acknowledge all guests, maintaining positive guest relations at all times. Greet and communicate cordially with guests, promptly and professionally checking them in and out of the hotel.

    + Ensure proper staffing levels of front office associates, including interviewing, hiring, supervising, training and scheduling front desk agents, front office supervisors, guest service aides/bell staff, concierge staff and PBX operators.

    + Resolve guest complaints, ensuring guest satisfaction in each interaction. Manage guest resolution process to include investigation of situation and creative problem solving to ensure guest is satisfied with outcome.

    + Accurately manage and operate the MICROS system at the front office, including all daily transactions and those which are not performed often.


    **What we are looking for**

    + High work ethic, self-initiative, independent judgment

    + May be required to work varying schedules to reflect the business needs of the property

    + Focus and maintain attention to tasks, and complete work assignments on time despite frequent interruptions

    + Someone who enjoys working as and being part of a team that provides great experiences for our Guests!

    + Hotel experience is required

    _This company is an equal opportunity employer._


    Employment Type

    Full Time

  • Legal Secretary
    Lewis Brisbois Bisgarrd & Smith LLP    Phoenix, AZ 85067
     Posted about 11 hours    

    The legal secretary position works with a minimum of 3 attorneys and will perform a variety of duties, including but not limited to, the preparation, editing and filing of various legal documents; transcription of correspondence; scheduling of appointments and calendaring; communicating with all necessary parties for the efficient handling of the desk and handling various other tasks as assigned by the attorneys or Office Administrator. This is a full-time position working 37.5 hours per week, and includes a competitive benefits and salary package, including 401K w/ employer contribution.

    The following list of essential functions is not exhaustive and other duties may be assigned in addition to those listed. The items listed are considered daily functions associated with this position.

    + Work with a minimum of 3 attorneys

    + Perform secretary functions for attorneys requiring knowledge of format, procedures and legal terminology

    + Transcribe information from typed or handwritten notes, shorthand or dictation. Ensure that grammar, spelling and citations are accurate and formatted correctly

    + Prepare, edit, proofread and maintain a variety of legal documents, including but not limited to, correspondence, motions, subpoenas, opinions, complaints, declarations, discovery requests and pleadings associated with discovery and trial preparation

    + Schedule appointments, depositions conference calls, site inspections, medical examinations and various other appointments, including travel and company-related business for the attorneys assigned to the desk, as well as confirm prior to appointment, after scheduling. Order court reporters, interpreters, videographers and conference rooms, as needed

    + Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information and other financial documents are required

    + Answer phones, assist callers when possible, take messages, check voice mail and return calls, prepare memorandum regarding call if appropriate, and all in a prompt manner

    + Handle all incoming and outgoing mail

    + Prepare filing for file maintenance by Records Department personnel

    + Open new matters and close files as required by attorneys associated with desk assignment

    + Maintain secretarial desk procedures and ensure Secretarial Manager/Office Manager has the most recent copy

    + Assist in overflow as needed

    + Reliable, consistent attendance in the office is required

    High school diploma or equivalent, and a minimum of three (3) years’ experience in a law office environment. An individual in this position must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the education, experience, skills, knowledge and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties. Must be able to operate required automated equipment, including but not limited to computers, printers, digital dictation, fax machines, photocopiers, calculators and telephone system. Must be able to exert up to 15 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects as needed. This is a sedentary position that involves sitting most of the time, but may involve walking, standing, bending, kneeling, lifting, carrying, pulling or pushing.


    + Advanced skills in Microsoft Office and must be computer-literate with a variety of computer software programs, or capable of receiving necessary training to become proficient

    + Knowledge of all State and Federal Court procedures and requirements

    + Knowledge of all applicable deadline/cut-off dates for trial, discovery, etc. (in both State and Federal Courts)

    + Expertise in calendaring; electronic filings (both State and Federal); preparation of tables of contents and tables of authorities

    + Ability to listen and follow directions

    + Ability to meet deadlines and work under pressure as required by deadlines, etc.

    + Attention to detail required, strong proofreading skills

    + Ability to exhibit professionalism and promote positive work habits, including effective and timely communication, teamwork and respect for co-workers

    + Ability to multi-task and prioritize, with little supervision; must be well organized

    + Ability to delegate, as needed, and to work cooperatively with staff support departments

    + Ability to understand and apply the firm's practices and procedures

    + Ability to comply with safe work practices, including the use of safe work procedures, maintenance of a safe work area and the use of safety equipment

    Requisition ID: 2022-1130

    External Company Name: Lewis Brisbois

    External Company URL:

    Street: 2929 North Central Avenue Suite 1700

    Employment Type

    Full Time

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