Azpipeline_org

Business Management & Administration

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Salary Breakdown

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Average

$34,660

ANNUAL

$16.66

HOURLY

Entry Level

$26,810

ANNUAL

$12.89

HOURLY

Mid Level

$33,575

ANNUAL

$16.15

HOURLY

Expert Level

$40,340

ANNUAL

$19.40

HOURLY


Current Available & Projected Jobs

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

153

Current Available Jobs

51,100

Projected job openings through 2024


Sample Career Roadmap

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Job Titles

Entry Level

JOB TITLE

Junior Secretary/Typist

Mid Level

JOB TITLE

Receptionist

Expert Level

JOB TITLE

Office Manager, or Executive Assistant


Top Expected Tasks

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive


Knowledge, Skills & Abilities

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Common knowledge, skills & abilities needed to get a foot in the door.

KNOWLEDGE

Clerical

KNOWLEDGE

English Language

KNOWLEDGE

Customer and Personal Service

KNOWLEDGE

Computers and Electronics

KNOWLEDGE

Administration and Management

SKILL

Writing

SKILL

Reading Comprehension

SKILL

Active Listening

SKILL

Speaking

SKILL

Time Management

ABILITY

Oral Comprehension

ABILITY

Near Vision

ABILITY

Written Comprehension

ABILITY

Oral Expression

ABILITY

Written Expression


Job Opportunities

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

  • Executive Assistant
    Verra Mobility    Mesa, AZ 85213
     Posted about 3 hours    

    Verra Mobility is a global leader in smart mobility. A combination of the global capabilities and talents of American Traffic Solutions (ATS), Highway Toll Administration (HTA), and Euro Parking Collection (EPC), the company develops technology-enabled solutions that help the world move safely and easily. Verra Mobility fosters the development of safe cities, working with police departments and municipalities by operating more than 4,000 red-light, speed, and school bus stop arm safety cameras in more than 200 jurisdictions across North America. The company also creates smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for more than 8.5 million vehicles. Verra Mobility is a leading provider of connected systems, processing nearly 165 million transactions each year through connectivity with more than 50 individual tolling authorities and more than 400 issuing authorities. Arizona-based Verra Mobility Corp. currently operates in 15 countries and in 22 languages.

    Focused on solutions that help the world move safely and easily, Verra Mobility builds safe cities, smart roadways, and the connected systems that tie them together. The company is constantly looking toward the future, ensuring it creates relevant solutions today that will work tomorrow. Seeking to understand new customers, regions, and businesses that will shape tomorrow’s smart mobility experiences, Verra Mobility strives to ensure more people around the world reach their destination safely and easily. Keeping its core principles front and center, Verra Mobility is fueled by relationships, driven by impact, guided by what’s right, and energized by what’s next.

    Culture

    Verra Mobility Corporation is a rapidly-growing, entrepreneurial company that operates with a people-first philosophy and approach. The company lives by its core values—Do What’s Right, Lead with Grace, Win Together, and Own It—in everything it does for its customers and team members. The company seeks to grow aggressively, both organically and through acquisition, to continue to be the undisputed market leader with these five core competencies: bias for action, customer focus, teamwork, drive for results, and commitment to excellence.

    Verra Mobility is looking for a dynamic Executive Assistant to perform numerous administrative support for the Executive Vice President of Commercial Services and select members of their staff. He/She will have a broad scope of responsibilities including scheduling and calendar management, coordination of travel and events, project planning and communication on behalf of these executives. The Executive Assistant will also be responsible for gathering data, creating ad hoc reports and preparing presentation materials. This position requires exercising strong judgment, discretion and maintaining confidential information.

    + Manage an active calendar of appointments; understand priority/urgency and reorganize appropriately.

    + Arrange meetings with many people and sometimes numerous competing schedules. Help create, organize and distribute agendas as well as manage actions resulting from meetings.

    + Maintain a high level of discretion and confidentiality with internal and external "clients" of Verra Mobility.

    + Establish positive working relationships with internal leaders, employees and external contacts. Partner with executive to build an inspired workplace.

    + Communicate professionally in writing and verbally across all levels of the company and with external partners / customers / service providers.

    + Compose, prepare, and proofread correspondence and presentations that are sometimes confidential; read, prioritize, and summarize inbound correspondence and presentations.

    + Prepare documents for daily meetings, format for review and signature.

    + Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.

    + Work directly with external vendors, partners, and service providers.

    + Make travel arrangements, prepare detailed itineraries, and provide needed confirmations.

    + Plan and execute special projects such as departmental or company events, offsite meetings, and team-buildings.

    + Prepare and track expense reports including reconciliation of all credit card receipts and invoices.

    + Other essential duties and responsibilities as required.

    + Minimum of 10 years of related experience; Bachelor’s degree preferred.

    + Minimum 5 years’ experience supporting C suite level executive(s).

    + Experience supporting global organizations with multiple remote executives.

    + Expert level written and verbal communication skills interdepartmentally and across all levels of the company as well as externally.

    + Intermediate level knowledge of Microsoft Office including Outlook, Excel, Word, and PowerPoint. Experience with Concur travel management system.

    + Proficient with printers, scanners and other office tools and technologies.

    + Must be flexible and adaptable

    + Attention to detail and ability to juggle multiple tasks simultaneously

    + Must be very organized and have a can-do attitude

    + Must be able to work under pressure with a smile

    + Must be responsible, reliable, and able to work independently

    Aligned with Verra Mobility Values

    + Do What’s Right – We’ve committed to doing the right thing for each other and for our customers – integrity is our DNA

    + Lead With Grace – We embrace the importance of our colleagues and customers and always treat them with kindness and grace.

    + Own It – We foster a culture of accountability and excellence, where going the extra mile is standard practice.

    + Win Together – We are ambitious and like to win, but we know we win more when we include others and work together.

    External Company URL: www.verramobility.com

    Street: 1150 N Alma School Rd.


    Employment Type

    Full Time

  • Receptionist Rockstar - Chandler
    The Federal Savings Bank    Chandler, AZ 85286
     Posted about 3 hours    

    If you are seeking a stable, challenging, and fun position to begin your mortgage industry career please apply today for the Chandler, AZ Receptionist position! Yes, that's right, we are (safely) getting back to business in Arizona and we need a rockstar Receptionist to support our second Arizona location. This is a full-time entry-level position reporting to the Sales Division Manager.

    The Chandler office Receptionist runs the lobby like a well-oiled machine; keeping tabs on meetings, office supply inventory, running a guest registry, answering the phone and emails, and providing directions & facility information. To demonstrate your multi-tasking abilities you like to manage corporate social media for the office, help onboard new hires, plan & participate in-office events, and decorate for the holidays.

    Receptionist/Office Manager Responsibilities:

    + Manage the reception area from 8:30 a.m. – 5:30 p.m. Monday-Friday

    + Sanitize and wipe down high traffic or shared workspaces

    + Provide exceptional customer services to employees, customers, and guests

    + Answer phones and direct calls to the correct personnel, check voicemails

    + Greet customers and find the employee they are here to see, ensuring their comfort

    + Distribute all incoming FedEx and UPS packages & create labels for outgoing packages

    + Sort and deliver all incoming mail; monitor and stamp all outgoing mail

    + Manage supplies/order supplies as necessary

    + Create desk nametags request keycards for all employees

    + Collect donations for jeans on Fridays, all proceeds go to the USO (United Service Organization)

    + Maintain frames and displays in the lobby area

    + Decorate office during holidays

    + Various Ad hoc projects as assigned by Sales or Operations managers

    + Take photos of office events for the corporate social media page

    + Assist with onboarding new hires by cleaning their workstations and setting up their computer and phone.

    + Assist with coordinating and catering office events and regional events

    + Crisis Management - Ability to solve any problems that arise

    + Acting as executive & personal assistant for Regional Senior Vice President

    Requirements:

    + 2-year degree required, 4-year degree preferred

    + 1+ year of experience in reception/front desk, concierge, hostessing, hospitality, retail, or food & beverage industry preferred

    + Reliable transportation

    + Favorable Credit & Background History

    + Experienced with PCs and Windows Based Software

    + Strong Proficiency with Microsoft Office Suite, specifically Outlook and Outlook Calendar

    + Working proficiency with Microsoft Excel

    + Experience using a multi-line phone

    + Able to type at least 35+ words a minute

    + Detail-oriented, task-oriented

    + Must be very outgoing and able to take direction

    + Understands the usage of proper grammar and punctuation

    + Exceptional communication and customer service skills

    + Positive attitude and team player

    + Professional appearance

    What We Offer:

    + Salary plus room for career advancement - we promote from within!

    + PTO plus sick days

    + Health, Dental, and Vision insurance plans available

    + 401k

    + Employee appreciation days (Pizza days, ice cream socials, holiday parties, contests, and more!)

    Website (http://www.thefederalsavingsbank.com/)

    The Federal Savings Bank is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

    Powered by JazzHR


    Employment Type

    Full Time

  • Customer Experience Representative /Office Administrator/Receptionist
    Service King    Casa Grande, AZ 85193
     Posted about 3 hours    

    **Position Title: Customer Experience Representative**

    **Department: Operations**

    **Reports To: General Manager**

    **Our Company:**

    For over 40 years, Service King has been a collision repair operator of choice, with 350 locations in 24 states with a mission to provide a secure, fulfilling workplace that motivates our teammates to deliver safe, superior repairs with excellent customer service.

    **Position Summary:**

    The Customer Experience Representative is responsible for ensuring best-in-class customer service is delivered to all customers throughout the repair process.

    This position requires a high level of customer service, communication skills, and a positive attitude. The Customer Experience Representative must possess a moderate level of technical knowledge about the auto-collision repair process.

    **Responsibilities:**

    + **Review with customers and walk through high-level repair process and next steps:** Greet customers by phone or in-person; educate customers about the collision repair process (high level overview), including insurance claims information, processing and payment procedures

    + **Complete all facets of vehicle intake process:** Walk the vehicle with the customer; map damage areas with markers; take/upload photos and customer info to Service King's Centralized File Management team; pre scan vehicles; prepare vehicle tags and packet for Repair Planner

    + **Establish communication expectations with customer:** Provide repair status updates to customer via call or text based on an established communication cadence with the customer

    + **Communicate with Repair Planner:** Frequently communicate to get updates regarding the status of vehicles within the repair process

    + **Conduct final quality control check:** Perform the final quality control check prior to customer pick up to ensure the quality of the repair will meet or exceed customer expectations and Service King's standards

    + **Perform administrative tasks** : Administrative tasks may include collecting incoming payments, updating ARMS/rental matching and conducting AR follow-up calls

    + **Provide additional support to Repair Planner (as needed):** Complete parts invoices and provide additional support for Repair Planner role as needed

    **· Additional responsibilities as assigned**

    **Competencies:**

    _Core Competencies:_

    + **Teamwork** – Builds strong relationships and works collaboratively with others to meet shared goals; Strengthens relationships by promoting mutual trust and supporting teammates.

    + **Accountability** – Holds self and others accountable to meet and exceed commitments; Focuses on quality results, monitors progress, learns from mistakes, and strives for improvement.

    + **Results Driven** – Can be counted on to drive pace to achieve results and consistently meet or exceed expectations; Executes priorities with a focus on critical work to achieve targeted goals.

    + **Sound Judgment** – Makes good decisions by analyzing the situation, leveraging experience, and using available information; Objectively evaluates problems, discovers root causes, and works toward timely resolution.

    + **Customer Focus** – Maintains a relentless focus on customers and is committed to the continuous improvement of services; Keeps internal and external customers in mind at all times and strives to proactively address customer concerns and needs.

    _Specialized Competencies:_

    + **Interpersonal Skills** – Ability to create positive interactions with customers

    + **Multi-Tasking** – Ability to work on and successfully complete many different task or projects at the same time

    + **Problem-Solving** – Ability to determine solutions to customer problems quickly and effectively

    + **Stress Management** – Ability to perform under pressure and in adversity

    + **Excellent Written and Verbal Communication** – Ability to provide clear, concise information in writing, via phone or in-person

    **Position Requirements**

    **Basic/Required:**

    + Legally authorized to work in the United States

    + 6 months or greater of prior experience working in a fast-paced, customer-service environment

    + Proficient with Computers, as well as, other software

    + Valid driver's license required

    **Preferred:**

    + Bilingual (Spanish)

    + Knowledge of Collision Industry including high-level knowledge of insurance procedures and requirements

    + Ability to work collaboratively with others to meet shared objectives

    _Service King provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability._

    **Requisition ID:** 24778

    **Category:** Customer Experience Rep

    **Job Type:** Full-Time


    Employment Type

    Full Time

  • Customer Experience Representative /Office Administrator/Receptionist
    Service King    Peoria, AZ 85381
     Posted about 3 hours    

    **Position Title: Customer Experience Representative**

    **Department: Operations**

    **Reports To: General Manager**

    **Our Company:**

    For over 40 years, Service King has been a collision repair operator of choice, with 350 locations in 24 states with a mission to provide a secure, fulfilling workplace that motivates our teammates to deliver safe, superior repairs with excellent customer service.

    **Position Summary:**

    The Customer Experience Representative is responsible for ensuring best-in-class customer service is delivered to all customers throughout the repair process.

    This position requires a high level of customer service, communication skills, and a positive attitude. The Customer Experience Representative must possess a moderate level of technical knowledge about the auto-collision repair process.

    **Responsibilities:**

    + **Review with customers and walk through high-level repair process and next steps:** Greet customers by phone or in-person; educate customers about the collision repair process (high level overview), including insurance claims information, processing and payment procedures

    + **Complete all facets of vehicle intake process:** Walk the vehicle with the customer; map damage areas with markers; take/upload photos and customer info to Service King's Centralized File Management team; pre scan vehicles; prepare vehicle tags and packet for Repair Planner

    + **Establish communication expectations with customer:** Provide repair status updates to customer via call or text based on an established communication cadence with the customer

    + **Communicate with Repair Planner:** Frequently communicate to get updates regarding the status of vehicles within the repair process

    + **Conduct final quality control check:** Perform the final quality control check prior to customer pick up to ensure the quality of the repair will meet or exceed customer expectations and Service King's standards

    + **Perform administrative tasks** : Administrative tasks may include collecting incoming payments, updating ARMS/rental matching and conducting AR follow-up calls

    + **Provide additional support to Repair Planner (as needed):** Complete parts invoices and provide additional support for Repair Planner role as needed

    **· Additional responsibilities as assigned**

    **Competencies:**

    _Core Competencies:_

    + **Teamwork** – Builds strong relationships and works collaboratively with others to meet shared goals; Strengthens relationships by promoting mutual trust and supporting teammates.

    + **Accountability** – Holds self and others accountable to meet and exceed commitments; Focuses on quality results, monitors progress, learns from mistakes, and strives for improvement.

    + **Results Driven** – Can be counted on to drive pace to achieve results and consistently meet or exceed expectations; Executes priorities with a focus on critical work to achieve targeted goals.

    + **Sound Judgment** – Makes good decisions by analyzing the situation, leveraging experience, and using available information; Objectively evaluates problems, discovers root causes, and works toward timely resolution.

    + **Customer Focus** – Maintains a relentless focus on customers and is committed to the continuous improvement of services; Keeps internal and external customers in mind at all times and strives to proactively address customer concerns and needs.

    _Specialized Competencies:_

    + **Interpersonal Skills** – Ability to create positive interactions with customers

    + **Multi-Tasking** – Ability to work on and successfully complete many different task or projects at the same time

    + **Problem-Solving** – Ability to determine solutions to customer problems quickly and effectively

    + **Stress Management** – Ability to perform under pressure and in adversity

    + **Excellent Written and Verbal Communication** – Ability to provide clear, concise information in writing, via phone or in-person

    **Position Requirements**

    **Basic/Required:**

    + Legally authorized to work in the United States

    + 6 months or greater of prior experience working in a fast-paced, customer-service environment

    + Proficient with Computers, as well as, other software

    + Valid driver's license required

    **Preferred:**

    + Bilingual (Spanish)

    + Knowledge of Collision Industry including high-level knowledge of insurance procedures and requirements

    + Ability to work collaboratively with others to meet shared objectives

    _Service King provides equal employment and affirmative action opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability._

    **Requisition ID:** 24727

    **Category:** Customer Experience Rep

    **Job Type:** Full-Time


    Employment Type

    Full Time

  • Front Desk Receptionist
    National Vision    Phoenix, AZ 85067
     Posted about 4 hours    

    *What would you do? – The Specifics* * Ensure high quality customer service. * Ensure a smooth flow of customers through the store. * Answer, screen, and forward incoming phone calls in accordance with NVI protocol. * Process and understand managed care plans. * Obtain and document information from the insurance company as needed. * Schedule and confirm appointments, follow-up visits and classes. * File all patient records daily and pull patient files for the next day’s appointments. * Check on status and notify customers when orders are in or of any delays. * Ensure all WIP Report functions are performed daily; cancelled job status, backorder list and problem jobs. * Keep reception area tidy and presentable, with all necessary stationery and materials. * Are you the right fit? – The Suitable Talent* * Experience as a Receptionist, Front Office Representative or similar role is preferred. * Experience handling multiple phone lines. * Professional attitude and appearance. * Strong customer service skills. * Effective interpersonal skills. * Ability to be resourceful and proactive when issues arise. * Excellent organizational skills. *What are the benefits?* National Vision offers a competitive benefits package including Health and Dental Insurance, 401k with company match, Flex Spending Account, Short Term and Long Term Disability Insurance, Life Insurance, Paid Personal Time Off, and much more. Please see our website www.nationalvision.com to learn more. We value and respect the unique and individual differences that everyone brings. We embrace all differences in matters of diversity, equity, and inclusion to create a place where people want to come, stay, and do their best work. All your information will be kept confidential according to EEO guidelines.


    Employment Type

    Full Time

  • Medical Admin Assistant - AZ
    Mayo Clinic    Scottsdale, AZ 85258
     Posted about 4 hours    

    **City** Scottsdale

    **State** Arizona

    **Telecommute** No

    **Department** Community Internal Medicine

    **Why Mayo Clinic**

    Mayo Clinic is the nation's best hospital (U.S. News & World Report, 2020-2021) and ranked #1 in more specialties than any other care provider. We have a vast array of opportunities ranging from Nursing, Clinical, to Finance, IT, Administrative, Research and Support Services to name a few. Across all locations, you’ll find career opportunities that support diversity, equity and inclusion. At Mayo Clinic, we invest in you with opportunities for growth and development and our benefits and compensation package are highly competitive. We invite you to be a part of our team where you’ll discover a culture of teamwork, professionalism, mutual respect, and most importantly, a life-changing career!

    Mayo Clinic offers a variety of employee benefits. For additional information please visit Mayo Clinic Benefits . Eligibility may vary.

    **Position description**

    Functions as an ambassador of the practice by serving as a liaison to patients, internal and external referring physicians, and all allied health staff who interact with the department/division. Provides superior customer service through the handling of a high volume of telephone calls. Must possess a good understanding of the unique characteristics and operations of the department/division in order to proficiently support the practice. Principal functions include facilitating patient access, appropriately responding to patient inquiries, and accommodating referring physician requests. Additional duties may include but are not limited to routing patient concerns appropriately, calendar and schedule maintenance and handling physician mail.

    **Qualifications**

    High school diploma or G.E.D. equivalent required.

    Minimum three years of secretarial, back office/front office experience in a physician's office or customer service role required.

    Outstanding interpersonal skills with a commitment to customer service required.

    **Additional qualifications**

    Healthcare experience preferred.

    Completion of a medical terminology course preferred.

    Excellent oral and written communication skills.

    Strong computer experience with advanced proficiency in Microsoft Word and Excel.

    Excellent organizational, analytical, and problem-solving skills.

    Highly motivated, able to work independently.

    Able to multi-task and prioritize work load.

    **Exemption status** Non-exempt

    **Compensation Detail**

    Education, experience and tenure may be considered along with internal equity when job offers are extended. The minimum pay rate is $xx.xx per hour.

    **Benefits eligible** Yes

    **Schedule** Full Time

    **Hours / Pay period** 80

    **Schedule details**

    Monday - Friday, 8:00 AM - 5:00 PM

    pm

    **Weekend schedule** no weekends

    **Site description**

    Over the next four years, Mayo Clinic is making significant investments in both the physical and technological future of health care, through doubling the size of the Mayo Clinic campus in Phoenix, inclusive of practice, education, and research activities. Mayo Clinic's campuses in Arizona are located in Phoenix and Scottsdale, in the beautiful Sonoran Desert. The region is known as the Valley of the Sun, a metropolitan area with more than 4 million residents in 25 cities and towns.

    With Phoenix being the sixth largest city in the nation, this sunny "desert metropolis" offers the amenities of a big city in the midst of a strikingly beautiful, rugged, southwest landscape.

    Scottsdale frequently earns praise as a highly desirable place to live. The city's more than 200,000 residents enjoy a vibrant mix of culinary hot spots, arts and entertainment, professional and collegiate sports teams, and community resources. The region's desert climate promotes an outdoor lifestyle with a full complement of sports and recreation.

    **Category** Office & Administrative Support

    **Job posting number** 157169BR

    **Recruiter** Jodell Clifton

    **Equal opportunity**

    As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.


    Employment Type

    Full Time

  • Administrative Assistant
    Kelly Services    Tempe, AZ 85282
     Posted about 4 hours    

    **At Kelly** **®** **Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one?** We’re seeking a Vendor Solution Associate to work at a contract 100% remote position. This is a unique opportunity due to you will be working with customers in the Netherlands. With us, it’s all about finding the job that’s just right.

    **This job might be an outstanding fit if you:**

    + Quick Learner

    + Multi tasker

    + Early Riser

    + Self-motivated

    + Proactive

    + Customer Service oriented

    Responsibilities will include but not limited to:

    + Budgeting

    + Back log management

    + Responding to inquiries

    + Reporting on all aspects of the ordering process

    Skills needed:

    + Magnificent communication skills verbal and written

    + Attention to detail

    + Accuracy

    Hours will be 8:00 am to 5:00 pm Eastern Standard Time

    Pay rate is $22.00 an hour

    Equipment will be provided

    This is a contract role that is looking to go perm with the right talent having wonderful opportunity.

    If you have the above skills and this opportunity sounds like it is perfect for you, please reach out to Diane at 909.235.5387 or email your resume to diaf207@kellyservices.com

    Staffing companies - please do not respond to this posting.

    **Why Kelly** **®** **?**

    You’re looking to keep your career moving onward and upward, and we’re here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

    **About Kelly** **®**

    At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

    Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


    Employment Type

    Full Time

  • Executive Assistant Major Gifts Team - HonorHealth Foundation - Corporate Office
    HonorHealth    SCOTTSDALE, AZ 85258
     Posted about 5 hours    

    Overview HonorHealth is a non-profit, local community healthcare system serving an area of 1.6 million people in the greater Phoenix area. The network encompasses six acute-care hospitals, an extensive medical group, outpatient surgery centers, a cancer care network, clinical research, medical education, a foundation and community services with approximately 12,300 employees, 3,700 affiliated physicians and 3,100 volunteers. HonorHealth was formed by a merger between Scottsdale Healthcare and John C. Lincoln Health Network. HonorHealth’s mission is to improve the health and well-being of those we serve. Responsibilities Job Summary This position performs delegated administrative and advanced secretarial duties for assigned senior leadership. Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned area(s). May provide administrative support to several committees chaired by their assigned leader, including scheduling, recording minutes, updating plans and performing research. Handles a high level of confidentiality with assigned work. This position requires strong initiative and diplomacy. Works under general supervision. Relieves assigned senior leadership and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. Coordinates and completes special projects in a timely manner. May manage the patient complaint and grievance processes in certain facilities. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Communicates with administrative and departmental personnel, members of the Board of Directors and Medical Staff, as well as persons outside the system. Processes and maintains confidential information and records. Updates department manuals. Maintains extensive filing system. May also review, audit and submit timecards using automated payroll system in an accurate and timely manner. Performs other duties as assigned. Qualifications Education Associate's Degree or 2 years experience Required Experience 3 years experience in the field or in related area. Required Licenses and Certifications Fingerprint Clearance Card - State have a current Fingerprint Clearance card or within seven working days after employment shall apply and be eligible for a Fingerprint Clearance Card Required


    Employment Type

    Full Time

  • Receptionist/Administrative Support
    Hospice of the Valley    Phoenix, AZ 85067
     Posted about 5 hours    

    Hospice of the Valley has palliative care units throughout the valley. This position will primarily support one designated unit with the expectation of travel to other units to meet patient/family needs.

    Hospice of the Valley is a national leader in hospice care and has been serving the Phoenix metropolitan area since 1977. A mission-driven, not-for-profit organization, Hospice of the Valley employs compassionate, skilled professionals who are committed to excellence, enjoy teamwork and contribute daily to our mission and culture of caring. Team members experience a friendly, supportive atmosphere, leadership support, autonomy, flexibility and the privilege of doing meaningful, rewarding work.

    Position Profile

    The Reception/Administrative role will support our front reception desk and provides general clerical support to varying departments which includes projects, data entry, answering phones and filing.

    Responsibilities

    § Provides quality clerical support.

    § Manages phone calls and visitors in a professional manner.

    + Maintains and enhances professional skills.

    § Adheres to high standards of personal and professional conduct.

    Minimum Qualifications

    § Minimum two years multi-line phone and administrative support experience.

    § Excellent communication and interpersonal skills.

    + Exceptional customer service and phone skills to interact with others in a pleasant, helpful and cooperative manner.

    § Solution driven, creative and resourceful problem-solving skills.

    § Ability to manage time well and perform assigned duties with attention to detail, accuracy and follow-through.

    § Proficient computer skills.

    Preferred Qualifications

    § Previous medical office/healthcare experience, preferred.

    Hospice of the Valley offers competitive salaries and excellent benefits that include medical, dental and vision plans, generous paid time off, a matching 401k, tuition assistance, an award winning wellness program and a host of employee recognition and rewards. Employees also receive comprehensive orientation, training and resources.

    Hospice of the Valley is an equal employment opportunity employer. EOE/M/F/D/V


    Employment Type

    Full Time

  • Spa Receptionist (Part-Time)
    Highgate Hotels    Paradise Valley, AZ 85253
     Posted about 5 hours    

    Highgate is a leading real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in major U.S. gateway cities including New York, Boston, Miami, San Francisco and Honolulu, with a growing Caribbean and Latin America footprint. The hospitality forward company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate has a proven record of developing its diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts with contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team consisting of some of the most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in New York, Chicago, Dallas, London, Miami, and Seattle. www.highgate.com.

    An authentic Arizona experience awaits at the Scottsdale Plaza Resort, where 40 lush acres and 50,000 square feet of flexible event space provide a perfect, palm-lined retreat for family getaways, business meetings and milestone celebrations. Five pools, a full-service salon and day spa, and nearby championship golf set the stage for memorable experiences framed by elegant Spanish Mission-inspired architecture, fragrant gardens filled with desert flowers, and stunning views of Camelback and Mummy Mountain.

    Part-Time

    + Answer multi-line telephone system, screen and direct spa clients in accordance with Highgate Standards.

    + Knowledge of spa treatment offerings

    + Take spa reservations and relay messages

    + Greet persons entering Spa

    + Direct guests to correct destination

    + Provide administrative and clerical support for the Spa

    + Tidy and maintain reception area

    + Proficient in Word, Excel, PowerPoint and Outlook

    + High School diploma

    + Receptionist, Administrative, and/or Spa experience is a plus

    + Knowledge of computers and relevant software applications

    + Maintain a warm and friendly demeanor at all times.

    + Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous manner.

    + Must be able to multitask and prioritize.

    + Detail oriented.

    + Maintain high standards of personal appearance and grooming.

    + Must be able to maintain confidentiality of information.

    + Must be able to show initiative.

    + Perform other duties as requested by management.

    For California Applicants Only

    Highgate Hotels, L.P. is an Equal Opportunity Employer and maintains the policy of recruiting and retaining the best-qualified personnel who demonstrate the ability to perform competently and work well with others. It is the policy of Highgate Hotels to provide equal employment opportunity regardless of race (including traits historically or culturally associated with race, such as hair texture and protective hairstyles), religion (including religious dress and religious grooming), color, age (40 and over), genetic information, disability (mental and physical), medical condition (as defined under state law), national origin (including language use restrictions and possession of a driver’s license issued under section 12801.9 of the California Vehicle Code), ancestry, sex (including gender, gender identity, gender expression), sexual orientation, marital status, familial status, parental status, domestic partner status, citizenship status, pregnancy (including perceived pregnancy, childbirth, lactation, or pregnancy-related conditions), military caregiver status, military status, veteran status, or any other status protected by federal, state, or local law. This policy of nondiscrimination is applied to all aspects of the employment relationship. The Company complies with the Americans with Disabilities Act (ADA) and applicable state and local laws in ensuring equal opportunity and employment for qualified persons with disabilities. We also consider qualified applicants with criminal histories, consistent with legal requirements.

    External Job Posting Title: Spa Receptionist (Part-Time)

    Job ID: 2021-16265

    Address1: 7200 N Scottsdale Rd


    Employment Type

    Full Time


Related Careers & Companies

Business Management & Administration

Not sure where to begin?

Match Careers with Interests

Career Exploration

Browse by Industry