Basic Function:
Under the direction of the Accounting Manager, the Accounts Payable Associate is responsible for the timely and accurate processing of all retail payable invoices for the Grand Canyon Railway, Grand Canyon South Rim, Tusayan Trading Post, and the Grand Hotel as well as the travel agency (TA) commission processing for the Grand Canyon Railway and the Grand Hotel. This position also assists the other two Accounts Payable Associate positions when needed.

Duties & Responsibilities:
• Fully understand and support Xanterra’s Mission Statement and Core Values.
• Ensure the timely and accurate processing of retail payable invoices in the Mi9 and CloudSuite systems.
• Responsible for weekly processing of Opera travel agent commission payments, including follow-up with travel agencies on commission-related issues.
• Complete RET (retail) and COM (commission) authority code invoices to management for releasing in CloudSuite.
• Control and maintain retail and TA commission vendor files in CloudSuite for all processed invoices/commissions.
• File and maintain all Opera system-generated reports as required by corporate and property guidelines.
• Maintain and keep Receiving Memos in Mi9 current.
• Reconcile retail vendor/TA statements on a monthly basis; assist vendors and company departments regarding invoices or other related accounts payable issues.
• Obtain W-9s from all new retail/TA vendors and ensure the setup of permanent vendors in CloudSuite prior to processing invoices/commissions for payment.
• Ensure that Accounts Payable ICMS (Internal Control Minimum Standards) are being followed.
• Participate in the month-end closing process as required, i.e., journal entries, processes in Mi9, etc.
• Reconcile timely and accurately assigned balance sheet accounts.
• Box up accounting records and request record retention labels according to company policy.
• As needed, be an active participant in annual retail inventories.
• Responsible for creating and then keeping current the Accounts Payable, TA Commission Processing portion of the desk procedure manual.
• Cross-train in the Trade Accounts Payable Associate positions so that you can assist when these positions are vacant (vacation, sick, etc.).
• Work area must be kept clean and organized.
• Confidentially handles highly sensitive information.
• Responsible for understanding and ensuring compliance with all Accounting policies & procedures.
• Responsible for understanding and complying with all Xanterra and Grand Canyon Railway hospitality standards, procedures, and policies.
• Assist with special projects and other duties as assigned.

Minimum Qualifications:
• At least 1 year of Accounts Payable experience.
• Previous experience working with financial system software.
• Previous computer experience with a working knowledge of Excel spreadsheets.
• Proficiency with Microsoft Office and related programs.
• Previous experience working with vendors.

Preferred Qualifications:
• Experience with Cloud Suite, Lawson, or other financial system software.
• Knowledge of the hospitality industry and its related departments.

Basic Competencies:
• Verbal comprehension (understand oral and written communications, follow detailed directions).
• Attention to detailed skills (minimize the risk of error)
• Communication skills (provide clear instructions/directions)
• Reasoning skills (problem-solving and troubleshooting skills)
• Multi-tasking and prioritization skills
• Basic math skills.

Employment Conditions:
• Work safely to prevent on-the-job accidents and injuries.
• Work safely to ensure company equipment is secure.
• Wear protective equipment as required by the job duties.
• Complete required training and/or certification programs.
• Work hours may include a nonstandard workweek, overtime, and various shift work as needed.

Physical Requirements:
• Constantly listening, hearing, seeing, standing, walking, using eye/hand coordination, handling, reaching outward, and using wrist motion.
• Reaching above the shoulder, bending, lifting, or carrying up to 30 lbs.
• Occasionally sit, climb, crawl, squat or kneel, lift/carry and push or pull up to 30 lbs.
• Will be required to sit for long periods of time and to occasionally walk-up flights of stairs.

Sustainability Commitment:
As a Xanterra/GCR employee, you have a responsibility to protect the environment. While on duty, you are to comply with all environmental regulations and policies, prevent pollution of the environment, reduce waste and recycle.

Uniform:
A uniform is not provided for this position. Uniforms and footwear will be provided by the employee.

Appearance Standards:
The position shall follow the appearance standards as outlined in the Xanterra/GCR Employees Handbook and departmental guidelines.