Administrative Assistant 1, 2, Senior

Location:

Tempe, AZ, US

Date: Oct 25, 2024

**Requisition ID** : 17979

**Join us in building a better future for Arizona!**

SRP is one of the largest public power and water utilities in the U.S. providing electricity to approximately one million customers in the greater metropolitan Phoenix area. Since its founding in 1903, SRP has fostered a culture of stewardship and customer service consistently ranking as an industry leader in customer service according to J.D. Power and named one of Arizona's best employers by Forbes. SRP continues to adapt to its changing business environment by seeking innovative ways to reimagine utility service and the provision of critical resources essential to the life and economy of Arizona.

**Why Work at SRP**

At SRP, we foster an inclusive work environment and believe everyone should have a fair chance to work, regardless of who they are. That’s why we value teams with diverse perspectives, experiences, and backgrounds to help SRP deliver on its mission of providing reliable, affordable and sustainable water and power.

SRP's success is rooted in our employees' happiness, health, and safety. That's why we offer a comprehensive benefits package to meet the needs of our employees and enhance their well-being. In addition to competitive pay and performance incentives, eligible employees can take advantage of the following benefits:

+ Pension Plan (at no cost to the employee)

+ 401(k) plan with employer matching

+ Available your first day: Medical, vision, dental, and life insurance

+ Over 200+ hours of PTO (includes vacation days, holidays, floating holidays, and sick leave)

+ Parental leave (up to 4 weeks) and adoption assistance

+ Wellness programs (including access to a recreation and fitness facility)

+ Short and long-term disability plans

+ Tuition assistance for both undergraduate and graduate programs

+ 10 Employee Resource Groups for career development, community service, and networking

**Summary**

Acts asaconfidential administrative aide; provides administrative support to themanagerand other departmental employees by coordinating departmental administrative functions.

Responds to or refers information requests by phone, e-mail/general correspondence or in person; coordinates correspondence and reports; updates distribution lists; prepares budgets and expense reports; creates, formats, and edits a variety of document types (Word, PowerPoint, Excel) for departmental staff.May function as timekeeper, schedule meetings, andorganizes and maintain digital and physical files, ensuring documents are easily accessible and properly archived.

**What You'll Do**

Responsible for general departmental administrative duties, including but not limited to answering and directing phone calls; Open/Screen/Distribute departmental mail; managing calendars/scheduling appointments and business-related travel; filing; timekeeping; completing expense reports, etc.

+ Is proficient in Microsoft Office software (Word, Excel, PowerPoint, etc.) including:

+ gathering and synthesizing relevant information,

+ creating charts, graphs and infographics to present data clearly

+ understanding design principles to create visually appealing materials that effectively communicate the intended content/message

+ ensuring all documents are free of errors, are properly formatted, and adhere to company standards

+ Maintain project schedules (Microsoft Project, etc.) and data entry for databases specific to departmental functions (Access, SOL/Server).

+ Maintain department budgets (knowledge of SAP and budgetary processes).

+ Assists in planning and coordination of meetings; assists with the setup of presentations for meetings including trouble-shooting technical issues and ensuring all materials are ready.

+ Responsible for conducting requested research (using the Internet and other tools) in support of departmental projects and activities.

+ Assists manager in tracking and meeting project deadlines.

+ Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

+ Acts as point of contact for internal and external clients.

**What It Takes To Succeed**

At job entry, placement will be determined by a review of college transcripts and relatedwork experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.

Preferred Skills

+ Attention to detail and proactive problem-solving skills

+ Excellent written and verbal communication skills

+ Strong organizational skills and ability to multi-task

+ Ability to present data clearly and effectively using visual aids

+ Efficiently collecting and integrating data and information from various sources

+ Ability to craft visually appealing presentation materials

**Experience**

At job entry, placement will be determined by a review of college transcripts and related work experience. A minimum of 6 years of related experience is required for the senior level. Once placed into the job family, an employee may become eligible for promotion by demonstrating the ability to perform advanced and more difficult work as determined by their management and meeting experience requirements.

**Education**

College level coursework (100+) from an accredited institution will be evaluated on an individual basis according to the skill/level to determine if applicable to the position by management.

**Testing and Certifications**

Administrative Assistant Test

**Hybrid Workplace**

SRP currently offers a hybrid workplace, which allows employees whose jobs can be performed remotely, and who have sufficient technical capability, to telework up to three days per week. Although teleworking is available, all employees must live and work in Arizona. We are taking steps to protect the health and well-being of all team members, and by following a number of health and safety protocols, to reduce the risk of the coronavirus (COVID-19).

**Drug/Alcohol Policy Statement**

To promote the safety and well-being of our employees, customers, and the communities we serve, SRP is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, SRP considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.

**Equal Opportunity Employer Statement**

Salt River Project (SRP) is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.

**Work Authorization**

All candidates must be legally authorized to work in the United States.

Currently, SRP does not sponsor H1B visas, OPT, or other employment-related visa's.

**Nearest Major Market:** Phoenix